23 - 27 April, 2019 | Budapest, Hungary |
Contact us: info@munapest.com

MODEL UNITED NATIONS OF BUDAPEST - MUNAPEST
TERMS AND CONDITIONS

This policy should be read in conjunction with our Data Protection Policy.

  • Who does this apply to?

All applicants hereinafter referred to as “you” or “the participant”, of the Model United Nations of Budapest conference. By applying to attend through the application forms, you accept and agree to these Terms and Conditions.
We reserve the right to amend these terms and conditions at any time. In the case of changes, we will notify you by email. The most up-to-date copy of the terms can be found on our website.

  • Who organises the conference?

The Munapest Organising Team, on behalf of Nemzetközi Diplomáciai Társaság, a registered civic association in Hungary, and the International Diplomatic Student Association, a registered society of the Corvinus University of Budapest. In these Terms and Conditions, they are collectively referred to as “the Organising Team”, “we” or “us”.

  • Eligibility

Munapest welcomes youth from all states who are between the age of 18 and 28 at the time of the conference.
Applicants should be enrolled in a high school, university, or be a recent graduate under the age of 28.
All applicants may apply individually, or as a delegation.

  • Application process

    • Application online – if eligible and accepted, we confirm and ask for the participation fee
      • List of information/data we require:
        • Name
        • Date of Birth
        • Address
        • Citizenship
        • E-mail address
        • Institution of higher education, major, year
        • Professional experience
    • Once received we will send a receipt
      • List of information we require after payment has been made:
        • Data concerning special diet and food allergies
        • Passport size photo of the participant
      • In case the applicant does not send these information to the Organisers until the given deadline there will be consequences:
        • Lack of the picture will result in not being able to create the badge, which also serves as the weekly public transport pass for foreign participants. This means that the applicant will not have a weekly public transport arranged by Munapest. Additionally, without a picture on the badge, we cannot check the participation eligibility of the individual, hence, they will not be able to enter our venues.
        • Lack of an indication of special diet or food allergies will result in having normal lunches, snacks and dinner.

We are only able to accept an application if it adheres to the following requirements:

  • must be between the age 18 and 28 at the time of the conference
  • have paid the registration fee by the given deadline.

All applications are accepted on a first come, first served basis. Once maximum capacity is reached, delegates will be able to apply to be placed on a waitlist.

  • Payment

On top of the registration fee, all applicants are required to bear the costs of all bank charges. If the transaction fee is not added to the registration fee, we will require the participant to pay the amount in cash on the first day of the conference.
The Munapest organisers have the right to cancel any registration without warning if the fee is not paid until the given deadline.
Payment can be made only via bank transfer.

  • Visa

Upon request, successful applicants will be issued a Letter of Invitation from Munapest stating the status of their participation at Munapest after a background check. Applicants may use the Letter of Invitation in their visa acquisition process.
Munapest 2019 is not responsible for any participants’ visa into Budapest, Hungary. It is the participant’s responsibility to secure the necessary documentation to enter Budapest. Munapest is willing to refund applicants who did not manage to secure a visa, but the transaction costs must be borne by the applicant.

  • Cancellation Policy

All cancellations, by individuals or groups, must be given in writing to admin@munapest.com.
Payback
If the written cancellation is received by the Organisers until 14th February, a full refund will be issued.
If the written cancellation is received by the Organisers until 1st March, the 50% of the credit/refund will be issued.
If the written cancellation is received by the Organisers after 1st March, we are not able to pay back refund.
However, if you are unable to attend due to exceptional personal circumstances, or due to being denied a Visa to Hungary, please email Head of Administration (admin@munapest.com) and Conference Manager (conference.manager@munapest.com) who will consider each request on its own merits. The decision of the Conference Manager is final.

  • What happens if Munapest gets cancelled?

    In the highly unlikely circumstance that Munapest 2019 is cancelled after you have made a payment, we will endeavour to refund you the registration fee within 30 days. However, as the cancellation of the event might be the outcome of serious complications, no guarantees can be made for the refund.

    • Programme Changes

    Munapest reserves the right to make alterations to the programme, date and/or venue at any time without prior notice.

    • Damaged or stolen belongings

    While we will do our utmost to ensure that Munapest 2019 runs smoothly, this cannot be guaranteed. By applying to Munapest 2019 you accept that we are not liable for any injury, or loss or damage to property incurred at or connected to Munapest 2019.
    Nothing in these conditions limits or excludes our responsibility for fraudulent representations made by us or for personal injury or personal death caused by our negligence or willful misconduct.
    By applying to Munapest 2019, you accept that you are personally liable for any damage that you cause and agree to compensate us for any costs and/or penalties we incur as a result of the damage caused.

    • Photographs and video footage

    By accepting the Terms & Conditions, the participant agrees to have photographs taken of them at the event and licenses us the use of the images and video footage. The photographs and video footages can be used for promotional purposes by the Organiser Team in accordance with our Data Protection Policy. The license will not be sold to 3rd parties.

    • Policy on freedom of speech and harassment

    The purpose of Model United Nations is to allow many different and often opposing views to be discussed and debated, without fear of harassment. We believe that this can be achieved only if all concerned avoid needlessly offensive or provocative action and language, which is why we require you to use diplomatic language (even if this isn’t used by real-world diplomats). While we encourage you to best represent the interests of the country or organisation you are representing, you must remember that Munapest is very diverse, and you should show respect and not violate another person’s dignity. Hate speech and incitement to violence is proscribed under the laws of Hungary, and anyone found to be inciting hatred or violence will be expelled from the conference, and we may be required to report them to the Police.

    As a society registered at Corvinus University of Budapest, we follow the University’s Code of Ethics. By applying to attend Munapest, you agree to follow this Code of Ethics. Anyone who feels harassed during the conference should address their concerns either to their Chairs or directly to the Secretary-General or Conference Manager, who have a duty to implement this Code of Ethics.

    • Code of Conduct

    All participants in Munapest 2019 are required to abide by the rules specified in this document whilst attending the conference at the University; to best ensure the comfort, safety, and enjoyment of all involved with proceedings. As an event organised by a student society of Corvinus University of Budapest, we are also required to implement the policies and procedures specified in the University’s Code of Ethics.
    To participate in Munapest 2019, you must:
    1.) Act kindly and courteously towards other participants, without violating the chosen and identified personal boundaries of others.
    2.) Display professionalism and integrity at all times, acting fairly and honestly throughout the duration of the conference. All participants are expected to dress in a business-appropriate attire during all chamber sessions.
    3.) Not engage in criminal activity during the conference, including the handling or consumption of illicit substances.
    4.) Not threaten other with or use violence, or act aggressively against any other participant in the conference. Munapest should be a safe environment where all should be able to feel comfortable. Bullying or intimidation of any kind will not be tolerated.
    5.) Respect all other participants; without unfairly discriminating against anyone on the grounds of (dis)ability, age, belief, ethnicity, gender, nationality, race, religion, or sexual orientation.
    Additionally, members of Secretariat, Presidents, and other conference staff shouldn’t act in a manner that brings either them or their role into disrepute over the course of Munapest 2019. Our conference has a very prestigious reputation, which we seek to uphold for future sessions of Munapest. During the conference, members of staff will try to be accessible to attendees, addressing their concerns adequately and responsibly when needed; acting appropriately and with sensitivity to matters which require confidentiality and privacy.
    By taking up a position as a delegate, chair, director, or any other role at Munapest 2019, you agree to follow this Code of Conduct. Breaches of the rules provided for in this document can result in appropriate sanctions, including being asked to leave the conference in the most serious cases. The Secretary-General has the final decision on all matters related to this Code of Conduct, although they may delegate authority to make judgements relating to it to other members of the Munapest Secretariat. The Secretary-General reserves the right to amend this document if necessary at any time.

    All the information and resources available through any of our websites, social media accounts or at the conference in an electronic or hard copy is the intellectual property of Nemzetközi Diplomáciai Társaság and may not be reproduced or used without the written permission of Nemzetközi Diplomáciai Társaság. We may also use copyrighted material under license from the copyright holder, and this material must not be reproduced or used in any way without the permission of the copyright holder. The relevant court of Hungary has jurisdiction over any dispute arising out of this contract, and this contract is governed by the provisions of Hungarian law.
    However, if you would like any help or to use our resources, please email admin@munapest.com and we would be happy to help.